7 Steps to Creating an Organised Office
Do you consider yourself to be an organised person in the office?
When businesses goes through busy periods of time, (or most of the time, in many cases for businesses), we can begin to lose focus on keeping our office organised. Maintaining an organised environment enables you to work more effectively.
Here are our top tips to help you keep your office organised:
Keep your phone within a good reach and on your dominant side so that you’re not struggling to reach over and manage two things at once.
Keep your calendar updated and organise your to-do list in order of priority for each task. You might want to have different colour codes for certain events or teams in the business so it stands out, especially when there’s a busy day, week, or month.
Organise your work into folders on your computer and outside of your computer if needed (lever arch files, magazine files etc.) This keeps the office tidy and keeps everything together so it is easy to look through things when needed.
Managing your emails is very important. Some people like to have folders for the different types of emails that go into their inbox; others prefer to flag certain ones to go back to or to add to their to-do list.
There are lots of stationery items that are needed in businesses such as highlighters, staplers, and many of which will be used on a daily basis. Make sure you have enough stock of the items which are needed the most.
Don’t overcrowd your work space. Store items away tidily and a place where you’ll remember where they are. Categorise things together, you might even want to colour code or use labels. Keep your stationery grouped together and any other items you may use on a frequent basis.
When a member of staff isn’t available and you are taking a message, make sure you make a note of it in a place where you’re going to remember to pass the message on, unless you’ve already typed an email during the phone call. Also, remember to actively respond to voicemail messages.